Lesson 1: Creating handouts (chapter 4)

Creating handouts

A handout is a special view of the presentation suitable to be printed and distributed to the audience. Each handout page contains from one to nine thumbnails of the slides so that the audience can follow what is presented as well as use it as reference. This section explains how to customize the handout page. An example is shown in Figure .


Figure : Example of handout with four slide thumbnails

Note that the Handout view consists of only one page regardless of the number of slides in the presentation or the number of pages of slides that will be printed.

Changing the layout

When creating handouts, first decide how many slide thumbnails you want printed on each handout page.

  • Select the Handout view either by clicking on the tab in the work area or by selecting View > Handout Page from the menu bar.
  • If the Task pane is not visible, select View > Task Pane from the menu bar.


As for any other toolbar, you can undock the Task pane by holding down the Controlkey and double-clicking on an empty part of the pane.

  • In the Task pane select the Layouts tab, which looks like in Handout view.
  • Choose the preferred layout. The main work area changes to reflect the choice.


Figure : Layouts for handouts

Formatting handouts

You can format several aspects of the handout, from the page style to the elements that appear on the page. You cannot format individual handout pages; any changes apply to all handouts in the presentation file.

Formatting the page

To format the handout pages:

  • Be sure you are in Handouts view. Click the Handouts tab in the work area or select View > Handout Page from the menu bar.
  • Select Format > Page from the main menu, or right-click on the handout and select Slide > Page Setup from the pop‑up menu.
  • On the Page Setup dialog box ( on page ), set the paper size, orientation (portrait or landscape), margins, and other parameters. Click OK.

Setting automatic layout options

In Handout view, as in Notes view, Impress creates four areas where you can put information about the presentation:

  • Header area
  • Date and Time area
  • Footer area
  • Slide number area


The information in these areas does not show in Handout view, but it does appear correctly on the printed handouts.

The way to access and customize these areas is the same as for the Notes and uses the same dialog box. Refer to “” on page for information.

Moving thumbnails and adding graphics

You can move (but not resize) the slide thumbnails and add lines, boxes, and other graphic elements to the handouts. See Chapter 5 (Managing Graphic Objects) for instructions on using the graphics tools.


After designing a handout, you may wish to save it in a templateso you can reuse it whenever you want. See “Working with templates” in Chapter 2 (Slide Masters, Styles, and Templates) for instructions on saving templates and starting a new presentation from a template.


If you click on one of the other handout layouts and then return to the one you have reformatted, the slide thumbnails return to their original positions, although any lines or other graphics you have added remain where you put them. You will need to move the thumbnails back to where you want them.

Printing handouts

  • Choose File > Print from the menu bar.
  • On the General page of the Print dialog box, in the Print section, select Handouts in the Document list. Specify the number of slides per page and the order in which to print multiple slides.


Figure : Select Handouts for printing


  • To select which slides to include in the handouts, in the Range and copies section of the General page, select Slides and specify the slide numbers to be included.


Figure : Choose which slides to print

Exporting handouts to PDF

At present there is no way to export handouts to PDF; if you try, you get the slides (one per page) instead. However, you can print to a PostScript file (if you have a suitable printer driver installed) and then use another program (such as Ghostscript or Adobe Distiller) to create a PDF from the PostScript file.

To create a PostScript file, follow the steps below:

  • Choose File > Print.
  • On the General page, choose Handouts in the Print section (see ) and choose the range of handouts (slides) to be included ().
  • On the Options page, select the Print to file option. The Print button changes to Print to File.


Figure : Printing to a PostScript file


  • Click the Print to File button. In the Save as dialog box, specify where to save the file. Make sure PostScript is selected as the file type. Click Save.
  • You may see the following message regarding transparencies. Confirm either Yes or No for whether transparencies should be reduced. The file will then be created and given an extension of .ps.

 Source: Internet