Lesson 1: Creating slides from an outline, Modifying slides (chapter 2)
Creating slides from an outline
When planning a presentation it is may be useful to develop an outline using OOo Writer. Once the outline is ready, you will probably want to create one or more separate slides for each of the top level outline elements. You can do this in several ways:
- Sending the outline from Writer to Impress (creates a new presentation)
- Sending an autoabstract from Writer to Impress (creates a new presentation)
- Copying and pasting the outline from Writer to Impress
Sending an outline from Writer to Impress
If a text document in Writer contains headings formatted with the default Heading paragraph styles, you can choose File > Send > Outline to Presentation to create a new presentation containing the headings as an outline.
The new presentation opens in Outline view, as shown in .
Figure : Outline created from a Writer document
Click on the Normal tab to populate the slides in the Slides pane.
As shown in , some outline levels may have too many points to fit on one slide. You can expand those slides as described in “” on page , or duplicate the slides and manually change their contents, as described in “” on page .
Figure : Slides created from an outline may have too many points to fit the space
Sending an AutoAbstract from Writer to Impress
To send an AutoAbstract from Writer to Impress, the text must contain headings formatted with the default Heading paragraph styles. Use the AutoAbstract feature to copy the headings and a number of subsequent paragraphs to a new presentation. You can specify the number of outline levels as well as the number of paragraphs displayed.
- Choose File > Send > AutoAbstract to Presentation.
- On the Create AutoAbstract dialog box (), choose the number of outline levels to be copied to the presentation. For example, if you choose 4 levels, all paragraphs formatted with Heading 1 to Heading 4 are included, along with the number of paragraphs specified in Subpoints per level.
- The new presentation opens in Outline view. Click on the Normal tab to populate the slides in the Slides pane.
- If an outline has too many points to fit on one slide, see “” on page or duplicate the slides and manually change their contents as described in “” on page .
Figure : Choosing outline levels for an autoabstract
Copying and pasting an outline
Use this method to add slides from an outline to an existing presentation.
- Create a new slide and choose the “Title, Content” layout (see “” on page ).
- Paste in the text area the outline created with Writer. Do not worry if the text does not fit the space on the slide.
- When pasting, the hierarchical structure of the outline may be lost. If necessary, use the Demote button on the Text Formatting toolbar to recreate it so that the outline points are at the correct hierarchical level.
It may be useful to open the Style and Formatting window at the Presentation styles page to track the outline level of each item.
If some outline levels have too many points to fit on one slide, see “” or “” on page .
Use slide masters to avoid manually changing the formatting of individual slides. Multiple slide masters can be used in a single presentation to avoid modifying slide backgrounds or other features. See Chapter 2 (Slide Masters, Styles, and Templates) for details about using slide masters.
Formatting the slide or page area
The Page Setup dialog box () can be used to set up the page layout for different views in Impress such as Notes or Handouts (see pages and ).
Any changes to the page format (size, margins, orientation, and so on) apply to allslides in the presentation. You cannot define more than one page stylein Impress, as you can in Writer or Calc.
You can change the background of individual slides, as described on page .
To start, click the Normal tab in the main work area or select View > Normal in the menu bar. Select Format > Page from the menu bar, or right-click and choose Page Setup to open the Page Setup dialog box shown in . The Page tab has three sections: Paper format, Margins, and Layout settings. Settings on this tab affect all slides in the presentation.
Figure : The Page Setup dialog box
In the Paper format section, select the preferred Paper format from the drop‑down list. The dimensions change automatically when a standard format is selected. The list contains selections for displaying the slides as well as printing them on paper.
The default values for the Screen settings are optimized for screen presentation (4:3 ratio). If your computer uses a wide-screen monitor, you may wish to take advantage of that by selecting the User format and editing the Width and Height manually.
In the Margins section, change the spacing between the edges of the page and the contents of the slide.
In the Layout settings section, select the page number format in the Format drop‑down list. To allow resizing the slide objects and fonts to fit the paper, select the Fit object to paper format checkbox.
You can also select the orientation of the slide or paper (Portrait or Landscape) and the paper tray to be used. Note that in Impress you cannot specify different trays for different pages (slides), as you can in Writer; however, you can specify different trays for printing slides, notes, and handouts. This is useful if, for example, you want to print slides on transparencies and handouts on ordinary paper. For more about printing presentations, see Chapter 10.
Choosing a slide master from the list
In the Task Pane, select the Master Pages tab.
To apply one of the slide masters to all slides in your presentation, click on it in the list.
To apply a different slide master to one or more selected slides:
- In the Slide Pane or the Slide Sorter view, select the slides you want to change.
- In the Task Pane, right-click on the slide master you want to apply to the selected slides, and click Apply to Selected Slides on the pop-up menu.
Chapter 2 (Slide Masters, Styles, and Templates) discusses slide masters (also called “master slides” and “master pages”) in detail.
Changing the background of a slide
This section describes how to modify the background of a single slide.
For easy maintenance it is recommended that slide masters are used to modify the slides background by creating additional slide masters as required.
Applying a background to individual slides is no different from filling the area of a shape. See Chapter 6 (Formatting Graphic Objects) for detailed instructions.
To change the background for a slide:
- Switch to Normal view by clicking the tab in the main work area or select View > Normal.
- Select the slide you want to change.
- Select Format > Page from the menu bar, or right-click and choose Slide > Page Setup to open the Page Setup dialog box. Choose the Background tab.
- Follow the instructions in “Formatting areas” in Chapter 6.
- Click OK to save the changes. A pop-up message asks if you want to change the background on all slides. To change only the selected slide, click No. If you press Yes, Impress will apply the new background to all the slides used in the presentation.
Choosing a slide layout from the list
After creating a new slide, decide what this slide will contain and what layout is most suitable for the purpose. Impress offers various types of predefined layouts that can be applied to a slide; these layouts are shown in .
To apply a layout to a slide:
- In the Task pane, select the Layouts tab. If the Task pane is not visible, select first View > Task Pane.
- Hover the mouse cursor over the layout thumbnail to get a tooltip with a summary of the contents included in the layout.
- Click on the selected layout to apply it to the slide.
If the layout is changed when the slide already contains contents, Impress will not delete the contents but just reposition them according to the chosen layout. This may cause slide elements to overlap.
If these layouts do not fit the presentation style, the elements can be rearranged on an individual slide and duplicated as often as needed by copying to another presentation or saving as a template.
All the techniques in Chapter 3 (Adding and Formatting Text) for working with text boxes can be applied to the Title and AutoLayout text elements of the slide, while the placeholder for images can be moved and resized as discussed in Chapter 4 (Adding and Formatting Pictures). Chapter 7 describes how to include and modify spreadsheets, charts, and other objects.
Figure : Automatic layouts for slides