This chapter describes how to add new slides to the presentation and how to format them. It also explains how to format both the Notes and Handouts views. Notes are generally used as prompts for the person giving the presentation. Handouts are normally used for providing a printout of the slides to your audience.
Two pop‑up menus are quite useful when performing the operations on the slides described in this chapter. One menu (shown in ) is displayed by right-clicking on a slide in Normal view and then selecting Slide. The other menu appears by right-clicking on the slide thumbnail in the Slides pane, as shown in .
Figure : Slide pop-up submenu
Figure : (Left) Pop-up menu on the Slides Pane
Adding, renaming, and removing slides
Adding a new slide
There are several equivalent ways to add a slide to a presentation:
- Select Insert > Slide (works in Normal and Outline view).
- Right-click on the Slides pane and select New Slide from the pop-up menu (works in Normal, Outline, and Notes view).
- Right-click on the main work area while in Slide Sorter view and select New Slide from the pop-up menu.
- On the work area in Normal view, right-click on the active slide and select Slide > New Slide.
The new slide is inserted after the current slide or in the position where the mouse was clicked.
If multiple slide masters are used in the presentation, the new slide will apply the master of the previous slide in the sequence.
Inserting a slide from another presentation
You can insert slides from other presentations in three ways:
- Using Insert > File. With this method, you can optionally link the slides instead of copying (embedding) them into the presentation. For more information on the difference between linked and embedded files, see Chapter 4 (Adding and Formatting Pictures).
- Copying and pasting.
- Dragging and dropping, to copy or move slides.
To insert a slide from another presentation:
- In Normal view, select the slide after which you want to insert the new slide, then choose Insert > File from the menu bar.
- In the file browser, locate the file containing the slide that you want to insert, and click Insert.
- In the Insert Slides/Objects dialog box (), click the plus sign next to the icon for the presentation file, and then select the slides that you want to insert.
highlights the importance of giving descriptive names to the slides in the presentation. Refer to “” on page for the instructions on how to perform this operation.
- If desired, select the Link option.
- Click OK. The slides are inserted after the selected slide in the presentation.
Figure : Inserting slides from another presentation
To copy and paste slides between presentations:
- Open the presentations that you want to copy from and paste into.
- In the presentation containing the slides that you want to copy, choose View > Slide Sorter.
- Select the slides, and then choose Edit > Copy, or click the Copy button on the main toolbar, or press Control+C.
- Change to the presentation where you want to paste the slides, and then choose View > Normal.
- Select the slide that you want the copied slides to follow, and then choose Edit > Paste, or click the Paste button on the main toolbar, or press Control+V.
To move slides between presentations:
- Open the presentations between which to move slides. Arrange the windows so both presentations are visible. Choose View > Slide Sorter in each window.
- In the presentation containing the slides that you want to move, select the required slides. To move the slides, drag and drop them into the other presentation.
If you hold down the Controlkey while dragging and dropping, the slide gets copied into the target presentation.
Duplicating a slide
Duplicating a slide is a convenient way to add slides, since the new slide will inherit formatting, layout and animations from the selected slide. To duplicate a slide:
- Go to Normal view either by clicking on the tab on the work area or selecting View > Normal from the menu bar.
- Make sure that the slide to be duplicated is on the work area.
- Select Insert > Duplicate Slide from the menu bar.
The duplicated slide is inserted after the original slide and is displayed in the work area.
Duplicating a slide is a good way to prevent having slides with too much information crowded on them. Try duplicating the “busy” slide and split the points over two or more slides. All the formatting, backgrounds, and so on will be preserved.
Renaming a slide
To rename a slide, do one of the following:
- Right-click on the slide thumbnail in the Slides pane or in the main area when in Slide Sorter view and select Rename Slide from the pop‑up menu.
- In Normal view, right-click on the slide in the work area, then select Slide > Rename Slide from the pop‑up menu.
In the Rename Slide dialog box, type a new name for the slide and then click OK.
Expanding a slide
Sometimes you will have a slide with too many sub-points to fit in the space available. Instead of reducing the font size or using other methods to squeeze more text into the space, it is usually better to subdivide the contents of the slide into two or more slides.
As mentioned in the Tip above, you can duplicate the slide and manually split the points. Another way is to “expand” the contents of the slide. To do this:
- [optional] Duplicate the slide (in case it is needed later).
- Choose Insert > Expand Slide from the menu bar. Impress creates a new slide for each instance of the highest outline level. The outline text becomes the title of the new slide. Outline points below the top level on the original slide are moved up one level on the new slide.
- If required, repeat steps 2 and 3 on any slide where level 2 entries of the outline exist, to expand those as well.
shows a slide with an outline consisting of three high level points and two second-level points under bullet point 2. The Expand command has generated three slides, each having as title the first level outline and (if present) the second level points in the text area.
For the Expand command to work, ensure that the slide layout contains only one text AutoLayout box. If the layout of the slide is not suitable for expansion, the menu item is grayed out.
Figure : Slide 1 is expanded in slides 2, 3 and 4
Creating a summary slide
It is also possible to “reverse” the Expand operation to create summaries. The Summary command is useful to create an agenda for the presentation.
- Select the slide that will be the first one to appear in the summary. Do this by clicking on it in the Slides Pane or in Slide Sorter view.
- Select Insert > Summary Slide. Impress creates a new slide at the end of the presentation where all the titles of the slides from the following one to the last slide are written as bullet points in the body of the slide.
- Move this slide to wherever you want it to appear in the presentation.
Deleting a slide
To delete a slide, use the most convenient among these methods:
- In Normal, Outline or Slide Sorter view, select a slide and then click Edit > Delete Slide or press the Delete key.
- In the Slides Pane (not available in Slide Sorter view) select the slide to be deleted and right-click it and select Delete Slide from the pop-up menu, otherwise just select the slide and then press the Delete key.
- In Normal view, right-click on the work area, then select Slide > Delete Slide from the pop‑up menu.
When working in the Slide sorter view (View >Slide sorter) it is possible to delete multiple slides simultaneously by selecting them with the mouse and pressing the Deletekey.