Lesson 1 (next) - Creating and using other types of indexes, Creating a bibliography

Creating and using other types of indexes

An alphabetical index is not the only type of index that you can build with Writer. Other types of indexes supplied with Writer include those for illustrations, tables, and objects, and you can even create a user-defined index. For example, you might want an index containing only the scientific names of species mentioned in the text, and a separate index containing only the common names of species.

To create other indexes:

  1. Place the cursor where you want the index created.
  2. Select Insert > Indexes and tables > Indexes and tablesfrom the menu bar.
  3. On the Insert Index/Table dialog box, in the Typedropdown list, select the index wanted.
  4. Modify the various pages, which are very similar to those discussed in previous sections.
  5. Select OKwhen everything has been set.

Creating other types of indexes.


Creating a bibliography

A bibliography is useful for displaying references used throughout a document. These references are either stored in a bibliographic database or within the document itself.

This section shows you how to:

  1. Create, add, and maintain entries within a bibliographic database
  2. Add a reference into a document
  3. Format the bibliography
  4. Update and edit an existing bibliography

For most of this section, the database table used is the sample one that comes with Writer. For information on creating a new table in the bibliographic database, see Chapter 10 (Getting Started with Base) in theGetting Started book.

Creating a bibliographic database

Although you can create references within the document itself, creating a bibliographic database allows reuse in other documents and saves a lot of time.

Follow these steps to create a bibliographic database:

  1. Select Tools > Bibliography Database. A window similar to that below is shown.

Bibliography Database main window.

  1. You can use the top portion of this window to:
    1. Filter for specific records within the database (see Filtering records).
    2. Change some details of columns in the database (see Changing column details).
    3. Select an alternative data source (another database or table) or change details of the fields in the database.

The middle portion of the window shows each of the records in a table layout similar to that of a spreadsheet. Additional fields can be viewed by scrolling the table to the right.

The bottom portion of the window shows the contents of the selected record.

Filtering records

To set up a filter for specific records within the bibliographic database, selectTools > Filter from the Bibliographic Database menu bar. On the Standard Filter dialog box, choose the fields, conditions and values for the filter and click OK.

Setting up a filter for the bibliographic database.

Changing column details

To change the details of columns in the bibliographic database, select theColumn Arrangement button near the top of the window. The Column Layout for Table biblio dialog box is displayed.

Changing column layout for bibliographic database.

Changing field details

You can make changes to the bibliography database (for example, rename fields or change the length of fields) by doing the following:

  1. In the main document (not the Bibliography Database screen), pressF4or click View > Data Sources to open the data source window, similar to the figure below.

Data Source view of Bibliography database.

  1. Make sure that the Bibliography database is selected as well as the correct table. You may have to expand some levels to be able to select the correct ones.
  2. Right-click on the table entry (biblioin the example) and select Edit Database File from the pop-up menu. This opens a window similar to the one below, which is the main menu for Base, the database component of OpenOffice.org.

Main window for working with databases.

  1. If Tables(under the Database view) is not selected, select it now.
  2. Right-click on the bibliotable name in the Tables section and selectEdit from the context menu to display a window similar to that shown below.

Modify table properties window.

  1. You can now select each of the rows and modify the Field Properties as required.
  2. When finished, you will be asked to confirm that you want the changes saved.

For more information on how to use OOo’s database features, see Chapter 10 (Getting Started with Base) in the Getting Started book.


Source: Internet