PPT9: Printing


Print layouts

PowerPoint includes several layouts when printing a presentation. The layout you choose will mostly depend onwhy you're printing the slide show. There are four different print layouts:

  • Full-page slides: This prints a full page for each slide in your presentation. This layout would be most useful if you needed to review or edit a printed copy of your presentation.

    Screenshot of PowerPoint 2013

  • Notes: This prints each slide, along with any speaker notes for the slide. If you've included a lot of notes for each slide, you could keep a printed copy of the notes with you while presenting.

     

    Screenshot of PowerPoint 2013

  • Outline: This prints an overall outline of the slide show. You could use this layout to review the organization of your slide show and prepare to deliver your presentation.

     

    Screenshot of PowerPoint 2013

  • Handouts: This prints thumbnail versions of each slide, with optional space for notes. This layout is especially useful if you want to give your audience a physical copy of the presentation. The optional space allows them to take notes on each slide.

    Screenshot of PowerPoint 2013

 

To access the Print pane:

  1. Select the File tab. Backstage view will appear.

    Screenshot of PowerPoint 2013

  2. Select Print. The Print pane will appear.

    Screenshot of PowerPoint 2013

Click the buttons in the interactive below to learn more about using the Print pane.

labeled graphic

You can also access the Print pane by pressing Ctrl+P on your keyboard.

To print a presentation:

  1. Select the File tab. Backstage view will appear.

    Screenshot of PowerPoint 2013

  2. Select Print. The Print pane will appear.

    Screenshot of PowerPoint 2013

  3. Choose the desired printer and print range.
  4. Chose the desired print layout and color settings.

    Screenshot of PowerPoint 2013

  5. When you're done modifying the settings, click Print.

    Screenshot of PowerPoint 2013

Challenge!

  1. Open an existing PowerPoint presentation. If you want, you can use our practice presentation.
  2. Preview the presentation in the Print pane.
  3. Print a Handout version of the presentation with three slides per page.

Advertisements