Getting Started

Getting Started

There are three features that you should remember as you work within PowerPoint 2013:  the File menu tab, the Quick Access Toolbar, and the Ribbon.  The function of these features will be more fully explored below.



A presentation is a collection of data and information that is to be delivered to a specific audience.  A PowerPoint presentation is a collection of electronic slides that can have text, pictures, graphics, tables, sound and video. This collection can run automatically or can be controlled by a presenter.

File Menu Tab

The File menu tab allows you to create a new presentation, Open an existing presentation, save and save as, print, send, set options, and close.



The Ribbon is the panel at the top portion of the document. It has seven tabs:  Home, Insert, Design, Transitions, Animations, Slide Show, Review and View.  Each tab is divided into groups.  The groups are logical collections of features designed to perform function that you will utilize in developing or editing your PowerPoint slides.


Commonly utilized features are displayed on the Ribbon. To view additional features within each group, click the arrow at the bottom right corner of each group.


HOME:  Clipboard, Slides, Font, Paragraph, Drawing, and Editing
INSERT: Tables, Illustrations, Links, Text, and Media Clips
DESIGN: Page Setup, Themes, Background
ANIMATIONS: Preview, Animations, Transition to this Slide
SLIDE SHOW:  Start Slide Show, Set Up, Monitors
REVIEW:  Proofing, Comments, Protect
VIEW: Presentation Views, Show/Hide, Zoom, Window, Macros

Quick Access Toolbar

The Quick Access Toolbar is a customizable toolbar that contains commands that you may want to use.  You can place the quick access toolbar above or below the ribbon.  To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click Show Below the Ribbon.


You can also add items to the Quick Access Toolbar.  Right click on any item in the Ribbon and click Add to Quick Access Toolbar and a shortcut will be added.


Mini Toolbar

This is a floating toolbar that is displayed when you select text or right-click text.  It displays common text formatting tools, such as Bold, Italics, Fonts, Font Size and Font Color.



Navigation through the slides can be accomplished through the Slide Navigation menu on the left side of the screen.  Also, an outline appears from materials that have been entered in the presentation.  To access the outline, click the outline tab.


Slide Views

Presentations can be viewed in a variety of manners.  On the View tab, the Presentation Views group allows you to view the slides as Normal, Outline View, Slide Sorter, Notes Page, and Reading View. The Master Views group allows you to view the Slide Master, Handout Master, and Notes Master for the current presentation.