Saving and Sharing Documents - Part 2


Exporting documents

 

Be default, Word documents are saved in the .docx file type. However, there may be times when you need to use another file type, such as a PDF or Word 97-2003 document. It's easy to export your document from Word in a variety of file types.

 

To export a document as a PDF file:

 

Exporting your document as an Adobe Acrobat document, commonly known as a PDF file, can be especially useful if sharing a document with someone who does not have Word. A PDF file will make it possible for recipients to view, but not edit, the content of your document.

  1. Click the File tab to access Backstage view.
  2. Click Export, then select Create PDF/XPS.

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  1. The Save As dialog box will appear. Select the location where you wish to export the document, enter a file name, then click Publish.

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By default, Word will export all of the pages in the document. If you wish to export only the current page, click Options in the Save as dialog box. The Options dialog box will appear. Select Current page, then click OK.

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If you need to edit a PDF file, Word allows you to convert a PDF file into an editable document. Read our guide on Editing PDF Files for more information.

 

To export a document in other file types:

 

You may also find it helpful to export your document in other file types, such as a Word 97-2003 Document if you need to share with people using an older version of Word, or an .rtf file if you need a plain-text version of your document.

  1. Click the File tab to access Backstage view.
  2. Click Export, then select Change File Type.

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  1. Select a file type, then click Save As.

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  1. The Save As dialog box will appear. Select the location where you wish to export the document, enter a file name, then click Save.

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You can also use the Save as type: drop-down menu in the Save As dialog box to save documents in a variety of file types.

 

Sharing documents

 

Word 2013 makes it easy to share and collaborate on documents using OneDrive. In the past, if you wanted to share a file with someone you could send it as an email attachment. While convenient, this system also creates multiple versions of the same file, which can be difficult to organize.

 

When you share a document from Word 2013, you're actually giving others access to the exact same file. This lets you and the people you share with edit the same document without having to keep track of multiple versions.

 

In order to share a document, it must first be saved to your OneDrive.

 

To share a document:

  1. Click the File tab to access Backstage view, then click Share.

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  1. The Share pane will appear.

Click the buttons in the interactive below to learn more about different ways to share a document.

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